Meet the Executive

ph: To be advised  Email | president.waggabaseball@gmail.com

Specific duties include but are not limited to:

• Act as a signatory for the Club in all legal purposes and financial purposes
• Regularly focus the Committee’s attention on matters of Club governance that relate to its own structure, role and relationship to any paid employees  
• Periodically  consult with Committee members on their role, to see how they are going and help them to optimize their contribution   
• Work with the Committee to ensure:
  1. The necessary skills are represented on the Committee and that a succession plan is in place to help find new Committee members when required
  2. Goals and relevant strategic and business plans are developed in order to achieve the goals of the Club.  

• Work with the Executive to manage any paid employees of the Club including recruitment, retention, salary and performance reviews, etc.   
• Serve as a spokesperson for the Club when required   
• Communicate regularly and systematically with the Presidents of the member Clubs, the league, association and or parent body
• Assist in the development of partnerships with sponsors, funding agencies, local and state government, shared facility users and organisations that are relevant to the goals of the Club.  

Email | secretary.waggabaseball@gmail.com

Specific duties include but are not limited to:

• Maintain records of the Committee and ensure effective management of Club's records 
• Manage Minutes of Committee meetings, including either recording the Minutes or ensuring the Minutes Secretary does so, and ensuring minutes are distributed to members shortly after each meeting and no later than 7 days
• Development of the agenda in consultation with other Committee members and distribution prior to the meeting 
• Is sufficiently familiar with all current Club documents to note applicability during meetings
• Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements 
• Enable and authorise people to help with the Committee's business.  This includes signing a copy of the final approved Minutes and ensuring that the signed copy is maintained  
• Ensure that the records of the Club are maintained as required by law and made available when required by authorised persons.  These records may include founding documents, lists of Committee members, Committee meeting Minutes, financial reports, and other official records  
• The Secretary ensures that official records are maintained of members of the Club and Committee.  He / she ensures that these records are available when required for reports, elections, referenda, other votes, etc.  
• Provide an up-to-date copy of the Constitution and bylaws at all meetings.
• Ensure that proper notification is given of Committee and Club meetings as specified in the bylaws  
• Manage the general correspondence of the Committee except for such correspondence assigned to others  
• Help and lead the Committee in providing systematic communication from the Committee to Club members and other relevant stakeholders
• Provide a summary of Committee Minutes for distribution to all Club members via website and noticeboards
• The Secretary may also be the nominated person to receive and file relevant Police Check records or Working with Children documentation.
• Confirm financial status of all players prior to stepping onto the field

ph: 0418 439 579  Email | competitions.waggabaseball@gmail.com

Specific duties include but are not limited to: 

• Create season draw
• Create player eligibility document for teams to monitor players for finals series and representative competitions
• Record weekly scores each week and update ladder weekly 
• 3,2,1 scores from umpires weekly 
• Update weekly a stat score sheet detailing cumulative stats for each player - accessible by all club delegates and executive  

 Email | pr.waggabaseball@gmail.com 

Specific duties include but are not limited to:  

• Contact media each Monday with match reports from the previous weekends game 
• Organise and confirm time for media to attend the following weekends game 
• Organise the final presentation night 
• Organise awards/trophies/medals being engraved prior to grand final 
• Facebook posts weekly on upcoming games and duties
• Maintain the website with weekly updates